Call for Abstracts
The Call for Abstracts for the European Health Management Conference 2025 is now open! Submit your health management research by January 15, 2025.
The EHMA 2025 Call for Abstracts is a great opportunity to showcase your research to a wide audience of academia, researchers, health managers, healthcare professionals and policymakers from Europe and beyond. By presenting your abstract, you will highlight best practices and share innovative ideas and knowledge in health management with leading experts in the field. Your research will be fundamental to identify, discuss and address current and future needs of health management.
Do not miss the opportunity to take part in the preeminent European Conference on Health Management!
The deadline to submit your abstract is Wednesday, 15 January at 10.00 (CET).
Please read the submission guidelines thoroughly.
For any additional questions, please contact the EHMA Events Team at [email protected]
Share your research with the full health management ecosystem!
Submission Guidelines
Deadline and submission
Abstracts must be submitted by Wednesday, 15 January 2025 at 10.00 (CET). Authors can edit their abstracts until the submission deadline. No further changes will be accepted after that date.
All submissions must be made online on the abstract submission platform. Abstracts submitted in any other way will not be accepted. For any issues with the platform, please email [email protected]
Language
All documents must be submitted and presented in English.
It is the authors’ responsibility to submit a correct abstract (grammatically and scientifically).
Presentation format
Authors shall indicate their preferred presentation format. Abstracts may be submitted for either:
- Oral Presentation
- Scientific Dialogue
- Poster
The Abstract Review Committee independently decides on the acceptance or rejection of the abstracts, and the presentation format. Only in the case where you indicate ‘POSTER’ as your preferred format will the Abstract Review Committee accept or reject your submission. In other words, if you submit your abstract with a preference for oral presentation or scientific dialogue, the Abstract Review Committee will assess whether your abstract should be presented as oral presentation, scientific dialogue or poster. On the contrary, if you submit your abstract with a preference for poster, the Abstract Review Committee will assess whether your abstract is accepted or rejected as a poster only.
The presentation formats are:
- Oral Presentation: this category is meant for completed research with definitive results at the time of submission. Oral Presentation sessions are made of an average of 5 presenters with 10 minutes of presentation time each.
- Scientific Dialogue: we recommend this format for research that is still in development or has not yet produced results. Scientific Dialogue sessions are made of an average of 8 presenters with 5 minutes of presentation time each.
- Poster: posters will be displayed for the entire duration of the Conference. There is no allocated time for poster’s authors to give a presentation; however accepted posters may be asked to do an optional pitch presentation of 3 minutes.
Theme, tracks and topics
EHMA 2025 theme is ‘Taking action to improve health for all’
Within the broader theme, we invite authors to submit abstracts under one of the five tracks:
- Governance, leadership and social responsibility
- Management, operations and practice
- Human capital, professionalism and people management
- Finance and economics
- Policy and regulations
Submitters can then select topics that best represent their abstract among:
- People-centred systems
- Health technology and digital transformation
- Workforce of the future
- Sustainable and resilient health systems
- Healthcare access, delivery and outcomes.
Additional information on the tracks and topics is provided in the submission guidelines here.
Abstract specifics
Abstracts can be submitted as:
- short paper (max 450 words)
- abstract (max 550 words) divided in:
- Context: max 100 words
- Methods: max 150 words
- Results: max 150 words
- Discussion: max 150 words
Authors
Authors can submit up to three (3) abstracts where they are the primary author, co-author, or presenter.
The presenting author must be clearly marked on the submission form. Please do provide up-to-date contact details, as those will be used for any communications related to the Conference and your presentation. Any changes in the presenter or their contact details must be communicated as soon as possible to EHMA by email to [email protected]
Grading
All abstracts will be graded by an independent review committee following the criteria below:
- State of Completion: the abstract must show substantial results indicating that the work has been or is nearly completed. Abstracts that have final results, if accepted, are more likely to be selected as Oral Presentations. Abstracts that have not yet yielded results, if accepted, are more likely to be selected as Scientific Dialogues.
- Novelty: the abstract must show innovative information, cutting-edge results, or present a new topic or application. It should be attractive and provocative for a discussion with the audience.
- Advancement in the field: the abstract should present a significant contribution to the field, and the authors must specify how the paper will contribute to the development of global knowledge.
- Quality: the quality of an abstract will be considered indicative of the quality of the presentation. Authors should ensure that the background of the issue(s) and the objectives of the presentation are clear.
- Relevance: abstracts must be concise, and they should clearly state what the focus is and its relevance to an international audience.
Abstract review process
Abstracts are reviewed by an independent committee. The EHMA Board of Directors and Secretariat have no saying in the selection of abstracts.
Notification of results
All abstract submitters will be notified of the outcome via email by Saturday, 1 March 2025. The email will contain information on:
- the acceptance or rejection of the abstract, and
- type of presentation (oral presentation, scientific dialogue, or poster) and technical details.
For accepted abstracts, the exact date and time of the assigned session will be communicated by Tuesday, 25 March 2025.
Registration for the Conference
Poster and abstract presenters must register to the Conference by Monday, 7 April 2025 selecting the applicable fee.
EHMA does not guarantee to presenters who register after the aforementioned date that their abstracts will be included in the Conference publications, including the Abstract book and the conference Programme.
All presenters must register via the online Registration System on this website. Please read carefully the Terms of Service and cancellation policy applying to EHMA 2025.
The Karolinska Institutet Medical Management Centre (MMC) & EHMA Research Award is an annual award for the best contribution associated with a doctoral thesis related to health management. Candidates should be researchers in the final phase of their PhD studies or who have recently completed a PhD (the submission must be done within 12 months from graduation).
The best papers submitted under this category will have the opportunity to compete for a €1,000 prize during a dedicated session at EHMA 2025. The winner will be announced during the Closing Plenary, where the winner is also asked to present their research.
Deadline and submission
Abstracts must be submitted by Wednesday, 15 January 2025 at 10.00 (CET). Authors can edit their abstracts until the submission deadline. No further changes will be accepted after that date.
All submissions must be made online on the abstract submission platform. Abstracts submitted in any other way will not be accepted. Authors can submit only 1 abstract under this submission category.
For any issues with the platform, please email [email protected]
Language
All documents must be submitted and presented in English.
It is the authors’ responsibility to submit a correct abstract (grammatically and scientifically).
Presentation format
Abstracts under this category can be submitted only for oral presentation. The Abstract Review Committee will independently decide on the acceptance or rejection of the abstract.
Theme, tracks and topics
Abstracts do not have to be linked to the Conference theme but must be associated with a doctoral thesis in the field of health management. Authors are also invited to indicate what tracks and topics best describe their submission.
Abstract specifics
Abstracts can be submitted either as:
- short paper (max 450 words)
- abstract (max 550 words) divided in:
- Context: max 100 words
- Methods: max 150 words
- Results: max 150 words
- Discussion: max 150 words
Authors
Only PhD students or recent PhD graduates (within 12 months from graduation) can present their abstracts, not their supervisors.
Please do provide up-to-date contact details, as those will be used for any communications related to the Conference and your presentation. Any changes in the presenter or their contact details must be communicated as soon as possible to EHMA by email to [email protected].
Review process
Abstracts are reviewed by an independent committee. The EHMA Board of Directors and Secretariat have no saying in the selection of abstracts.
Notification of results
Submitters will be notified of the outcome via email by 1 March 2025. The exact date and time of the assigned session will be communicated by 25 March 2025.
Registration to the Conference
Authors whose abstracts have been accepted must confirm their participation by registering to the Conference by Monday, 7 April 2025 selecting the applicable fee.
All presenters must register via the online Registration System on www.ehmaconference.org.
EHMA AWARDS
All abstracts accepted and presented at the EHMA conference are eligible for the following awards:
- Best European Paper
- Best non-European Paper
- Best Poster
The abstracts will be evaluated by an independent jury panel which will assess the scientific basis of the research, as well as its presentation. The Awards will be assigned to the abstracts which have the clearest and most innovative presentation, as well as a strong science background. The authors will receive the awards during the Closing Plenary.
Abstracts submitted for the Karolinska Institutet Medical Management Centre (MMC) & EHMA Research Award are not eligible for Best European Paper and Best non-European paper Awards.
